Advantages of using adobe forms in sap




















SAP Print forms are easier to design, easy to handle and easy to integrate. Following sections covers all these benefits. SAP Interactive forms provide much more than printing and previewing data.

The only thing the user requires is Adobe reader to view and interact with form. These forms are beneficial in terms of data security as well. These forms provide digital signature. The digital signature guarantees a unique identification of the signer of the form.

The Print Workbench is a central development environment for creating standardized outgoing correspondence. The Print Workbench is subdivided into the following sub objects:.

Form classes: Form classes are defined by SAP applications and contain a modelling as well as access instructions for all of the data that belongs to an application or an application process.

You can use form classes to create application forms where you access the data defined in the form classes. Invoices, dunning notices, and account statements are examples of form classes. The form classes are delivered with each application component that uses the Print Workbench. Changes to form classes delivered have modification status. Application forms: You create application forms based on the form classes delivered.

You can define several application forms for each form class, for example, different invoices for different business partner groups. SAP delivers example forms that you can use as a reference for your own application forms.

You can use user exits to adjust the application forms to your requirements. Numerous help functions simplify form creation. Architecture of the Print Workbench. These are very problematic in terms of designing and integration. Sometimes it has been observed that they are incompatible with the legacy systems where SAPScript integration was possible.

Often there are instances where an output from a SAP program is required on a physical paper in a pre-designed format. Using normal ABAP code this is not possible. To use forms efficiently, it is essential to understand the interdependencies between the individual components of SAPScript. SAPScript comprises these five components:. In short, form maintenance means to allocate to a text document a form that contains the information on how to layout the text formats, fonts, layout, and so on.

The print program retrieves the required data from the form and from the database and controls the output. You use certain function modules to activate the SAPScript composer, which is responsible for processing the form.

Depending on the task, a user is confronted with different components. In release 4. The output of application data is placed into a dynamically expandable table where the size and layout of the output table is determined by the number of records being retrieved.

If you have many forms already built in SAPScript, you may migrate them into Smart Forms to avoid building the Smart Forms from scratch and save development time.

Two types of migration are available: individual migration and mass migration. Smart Styles contain the formatting information for the text. In Smart Style, you take the smaller components paragraph and character formats for conversion individually, whereas for Smart Forms, you take the entire Smart Form for conversion. Each conversion of a Smart Form requires a separate conversion of the accompanying Smart Style; some of the steps, however, are the same.

The first phase of the migration is the download. Advantages over SAPScript:. SAP Smart Forms have the following advantages:. In release 6. It aims to automate and streamline forms-based communication to support customers who create reusable forms for their business processes. You can create interactive forms in PDF format that allow users to fill out the form on the screen and save their entries in XML format in the form. You can also merge a form template with current system data to generate a PDF document that can then be printed or sent by e-mail.

Software Requirements:. Server Requirements. Developer Requirements:. End User Requirements. As well as standard output on printers, and the option of archiving documents, you can also use your application to send a PDF to the Business Communication Services BCS. Here, you have the option of faxing or e-mailing your documents. This software must be installed on your front end before you can create a layout.

To see a print preview of your form, you first need to install Adobe Reader or a complete version of Adobe Acrobat. To create interactive forms here, you use the interface element Interactive Form in Web Dynpro for Java. This documentation does not discuss how documents are printed and controlled on printers.

Instead, it discusses the whole process up to when a file is sent to output management functions, such as the spool system in SAP systems.

The complete logic of the form is represented by this function module. When a form is printed, it is called by an application program, which collects the relevant application data.

The application program uses the function module interface to send the data. Therefore, the data collection process is split from the logic of the form. This means that you only need to adjust the form when you modify the logic or layout. This tool enables you to create a complete form description, even if you do not have extensive programming skills. The tool supports you in the following tasks:. Here, you use the Adobe Live Cycle Designer to design pages or create the layout.

In the form context, you specify which data, tables, texts, and graphics are sent to the form. This tool is integrated into Adobe Live Cycle Designer and enables you to use your own templates for your form. FormCalc is a simple Adobe script language for typical form calculations, including mathematical and logical functions, and date and character string functions.

To achieve the best level of performance when processing forms, use as little scripting as possible in the form. Need to have individual Interface for each form. Design tool still has some limitation as compared to adobe form Cannot create Labels.

It can be used as Online or Offline Interactive form to integrate the outside business user into the business process. It is very easy to use and flexible to design the form using live-cycle designer which significantly reduce the design time. Single Interface can be used in multiple forms.

You can now change general properties such as the name or description of the node, or set the node as Active or Inactive. Only active nodes are sent to the layout in the Form Builder, and used in the form output. Depending on the chosen node, the system also displays additional node-specific properties, as well as the general properties. For an explanation, see the description of the node. As well as the properties, for some nodes you can also specify conditions for the form output. Conditions Use 1.

You can define conditions for individual nodes, or for whole subhierarchies of the context. A node, or all its subnodes, is then only processed if the related condition is met. To select from two alternative subhierarchies in the form output, use the alternative node. Prerequisites A node exists for which you want to define conditions. This node must allow conditions to be defined. Features You can define conditions using logical relationships. Layout Once the required parameters are included in the context, you can now go to the layout to design the form.

Click in the tab 'Layout' and you get the screen below, which is basically the Adobe designer. About the Layout Editor 1. You create the body and master pages for the form design in the Layout Editor. You can also view and edit the form design and preview the form the form that the user will work with in PDF. Types of Form layout Live Cycle Designer offers two types of form layout techniques for you to work with:. Static layout : These forms have fixed layouts.

When presented to the end user, the form retains its original layout, regardless of the amount of data available to fill the form. Dynamic layout : A form with a dynamic layout is designed to expand or shrink according to the amount of data available to fill it. What's in a form design? The following key components make up a form design: 1. Body pages 3.

Content areas 4. Subforms 5. Fields 6. Boilerplate objects. Master Pages Every form design contains at least one master page that Live Cycle Designer creates automatically. Master pages define the orientation and dimensions of body pages. Master pages are responsible for formatting body pages. Provide a background and layout format for more than one of the body pages in a form design. Each master page is created with a default content area that covers the whole page.

Body pages Body pages represent the pages of a form. Each body page derives its page size and orientation from a master page. Each body page is associated with the default master page that LiveCycle Designer creates. You can choose which master page to assign to a body page. Content areas Content areas define where objects can be placed or laid down on body pages.

When you design a form, you cannot place an object on a body page unless it is inside the area bounded by a content area. You can add content areas to master pages only. Sub Forms Subforms are container objects that you can use to group form design objects including: fields,address,images etc. A subform provides anchoring, layout, and geometry management for objects.

You can also configure subform objects to be repeatable. Field objects In layout there are number of field objects that are capable of capturing, merging, and displaying data like 1. Button 2. Check box 3. Drop-down list 5. Image field 6. Text field 7. List box 8. Numeric field. Boilerplate objects Boilerplate objects are read-only objects that improve the aesthetic appeal of a form and may provide context or assistance for users.

They can be added to body pages or master pages. The following objects are boilerplate objects: 1. Circle 2. Image 3. Line 4. Rectangle 5. About Palettes If you are not seeing any palettes at either ends, then search them in the field 'Palettes'. Fig Above. Palettes provide easy access to the tools without cluttering your workspace. Palettes can include one or more tabs, each containing common properties. For example, all objects are stored in the Library palette.

As you can see in the following figure, the objects are further grouped into tabs. You can arrange the palettes in the workspace to suit your work style. For example, you can hide the rarely used palettes and move the frequently used ones into one palette window. Palettes continued.. The Data view palette contains the parameters and structures that we have defined in the context level.

The hierarchy palette contains the flow with which we have defined the fields in the layout. By default, the hierarchy contains a master page and the body page. You place the fields in the layout by dragging them from the Data view palette. The properties of all objects in the layout are maintained in palettes - 'Layout', 'Border', 'object' and 'Accessibility'.

Designing of the form can be made, at your comfort level, by setting the scales and measurements in the palette 'Drawing Aids'. The palette also displays referenced objects under the Referenced Objects node.



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